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Field Logistics Officer
Source: Merlin - UK
Aurelie Gauthier
| Deadline: | 31 Jul 2008 |
| Organisation: | Merlin - UK |
| Location: | Liberia |
| Type: | contract |
| Salary: | 20-30 (000's USD) |
| Description: | Job Description
Position: Field Logistics Officer
Responsible To: Project Coordinator Working with: Logistics, program, health and finance-admin team members Location: Zwedru, Grand Gedeh County, Liberia Start Date: ASAP Duration: 6 months (with extension possibility depending on needs and funding) Salary: £12,113 - £16,562 per annum, a cost of living allowance of £4,647 per annum, insurance cover, accommodation and return flights. Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be shortlisted on a regular basis and we may offer this post before the closing date. Please note: this is an unaccompanied position. Merlin International Profile Merlin is the only UK specialist charity, founded in 1993, which responds worldwide, with vital healthcare and medical relief for vulnerable people affected by natural disasters, conflict and healthcare collapse. Each year, Merlin assists more than 15 million people, in up to 20 countries, through working with local healthcare actors including government, community groups and NGOs. Merlin Liberia Merlin has been operational in various counties throughout Liberia since 1997 and has developed an extensive reputation in the health sector. The main focus of Merlin's programme in Liberia at present is supporting the Ministry of Health and Social Welfare (MoH&SW) with the provision of quality primary and secondary level health care services and influencing on policy/decision making level. Merlin's support/activities include technical and logistical support to the County Health Teams (CHTs), capacity building of CHT staff, supervision and training of health personnel to ensure improved quality of care in the supported facilities. In 2008 Merlin will be supporting 41 primary health care facilities in Montserrado, Maryland, Grand Bassa, Sinoe and Grand Gedeh counties, and 4 hospitals in Buchanan, Zwedru, Greenville and Harper. Merlin is also running a Reproductive Health/GBV project cross-cutting four counties to improve maternal health outcomes. HIV and AIDS are incorporated into all Merlin projects as a cross-cutting theme. Last year Merlin also established a health Resource Centre at the MoH&SW's central office in Monrovia and is building upon this work in 2008 in its work to re-establish a functioning Health Information System (HIS). All Merlin projects are designed to build the capacity of MoH&SW staff and Merlin has implemented specific projects to provide national level training of CHTs to develop their management skills and capability to assist in the transition of service delivery support to the government. In the course of implementing its activities in Liberia Merlin supports over 800 MoH&SW workers through incentive payments. Merlin is actively collaborating with the MoH&SW, UN Agencies, local partner NGOs, and other INGOs and agencies such as ICRC. Grand Gedeh Project Merlin's current programme in Grand Gedeh supports an integrated health care package, through capacity building and the support mentioned above. Service delivery and the management of the service delivery and supervision is as such strengthened. Currently Merlin I supporting the service delivery in 10 public government primary health care (PHC) clinics and the referral hospital. The project also collaborates with other Merlin staff members in the implementation of the cross-cutting Reproductive health, GBV, HIV&AIDS programmes.. As mentioned above we hope to start soon a midwifery training program targeting the 6 South East Counties. This position is based in Zwedru, grand Gedeh county, it might involve travelling to the other five counties targeted my the midwifery program. The position involves working with the Grand Gedeh county health team to build capacity for logistics systems within the MoH&SW. Duties and Responsibilities Logistics Management Reinforce adherence to Merlin logistics procedures through training of national staff to ensure transparency and accountability in all logistics activities Responsible for managing the field site's logistical activities including international and local procurement, in collaboration with relevant staff Carry out in cooperation with the PC, FMC and the Logistics Coordinator professional logistics planning to ensure appropriate and cost efficient procurement, stocking and distribution of all required relief supplies to ensure effective and transparent supply chain management. Responsible for ensuring a fully functioning fleet of vehicles and parts stock to ensure that transportation is available to carry out all programme activities and to ensure availability for responding to emergency cases Liaise with the Monrovia Logistics Department to ensure efficient and appropriate logistical support for the transportation of medical equipment, drugs and other supplies distribution to primary and secondary health care facilities Responsible for the supervision and monitoring of all field site warehouse and stock movement activities consistent with Merlin procedures Ensure maximum availability and implementation of control and monitoring mechanisms for all logistics assets such as vehicles, generators and all other technical items using either petrol, diesel or kerosene to maximize efficiency and ensure regular maintenance Responsible for overseeing and monitoring asset management, an asset list to be updated as required Preparing stock movement, fleet, and asset and narrative reports for the field site logistics report that is to be produced on a monthly basis Management of rehabilitation and construction activities at the Merlin base and supported facilities Ensure appropriate management of communications systems at the field site, including maintenance of HF, VHF and satellite communication Act as focal point for all logistics activities with the Monrovia Logistics Department and establish good working relations with all departments at the Merlin Monrovia office Ensure regular communications are maintained with the PC, FMC, the Logistics Coordinator and relevant field and CMT staff Maintain familiarity with logistics related donor/ Merlin compliance issues to ensure compliance. Administration Participation in project planning and the preparation of donor proposals and internal/ donor reports in collaboration with relevant staff Ensure that the Merlin standard logistics forms are consistently used and that they are used appropriately Ensure appropriate filing of all orders (national and international) to ensure accurate tracking and documentation for audit purposes Maintain the logistics filing systems to include all equipment manuals, maintenance schedules and Merlin standard documentation Assist with the update and implementation of in-country manuals, training initiatives, and standardization of systems Manage all professional flight bookings (WFP and UN) in collaboration with relevant Monrovia based staff. Human Resources Line-manage and coach the field site's national logistics staff, including participation in recruitment, team building, and conducting appraisals Organise weekly progress meeting with Logistics staff, keep the PC and FMC updated and follow up with the action points agreed Improve the professional capacity of the national logistics staff by providing regular on the job training, as well as topic specific training sessions if needed Assess the continuing training needs of the field site's national logistics staff and ensure training needs are appropriately met. Security Participation in the on-going monitoring of the security situation; implementation of security measures according to Merlin security guidelines In collaboration with Project Coordinator ensure field site security and security of all Merlin staff and assets Adhere to country/ county security guidelines If necessary facilitate the evacuation of field based teams in collaboration with the Project Coordinator and FMC Other Oversee the Merlin expatriate residence/office compound to ensure a safe and comfortable work/living environment for team members Any other duties that may be required or assigned by the Project Coordinator or the Logistics Coordinator Person Specification Essential Be a team player and have a humanitarian spirit Diplomatic and effective communication skills Fluent in spoken and written English Proven practical experience in logistics management either in a commercial or humanitarian environment Experience of implementing anti-corruption measures in logistics Strong planning, problem solving and organisational skills Good administrative and computer skills, including familiarity with MS Office software Strong leadership skills and a supportive management style Ability to build strong and effective working relationships with other (I)NGOs and UN Proven ability to manage, motivate and train staff Ability to work under stressful conditions and to remain flexible and calm under pressure Ability to live as part of a team in a multi-cultural setting in a remote location Ability to work and live in a hot and humid climate Desirable Relevant technical qualifications including HF and VHF radios, knowledge of a Microsoft server and office computer networks Previous engineering experience Previous experience of working with construction projects Additional experience of managing logistics in humanitarian aid programmes in an overseas development and/or post-conflict context Previous experience of working in Africa/ within health care projects To apply for this vacancy Please download an application form from our website www.merlin.org.uk Completed applications should be emailed to applications@merlin-uk.org stating in the subject field the job title, country and reference number (if any). Data Protection Please note, on submitting your application, you are agreeing to Merlin holding and using the information that you have given for the purposes of recruitment and employment - should an offer be made. In order to process your job application, it may be necessary for your application to be sent to the Country Director (in the country you are applying for) for consideration. If you do not agree with this, please state so when applying. |
