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HIV Program Coordinator
Source: American Refugee Committee (ARC) - USA
| Deadline: | |
| Organisation: | American Refugee Committee (ARC) - USA |
| Location: | |
| Type: | permanent |
| Salary: | TBA (000's USD) |
| Description: | Job Description
POSITION TITLE: HIV Program Coordinator DATE: August 13, 2009
HQ DEPARTMENT or COUNTRY PROGRAM: Uganda GRADE: RESPONSIBLE TO: Senior GBV/HIV Program Coordinator EEO Code: STATUS (Full time, Part time, Temporary): Full Time SUPERVISORY CAPACITY: HIV Program Staff - approximately 18 national staff DEPARTMENT/COUNTRY PROGRAM DESCRIPTION/MISSION Our Vision - A Uganda where challenges to living life with dignity and self-sufficiency are overcome and people are enabled to live healthy and productive lives. Our Mission - We will build individual and collective capacity to overcome the obstacles of displacement and develop sustainable livelihoods while supporting access to services when people can not meet their basic needs. The American Refugee Committee is implementing a 3-year PEPFAR-funded HIV program in Gulu, Amuru and Pader districts in North Uganda. The HIV team consists of approximately 18 staff operating in several sub-counties in the 3 districts with activities for response and prevention to HIV as well as capacity building with local organisations. PRIMARY PURPOSE OF THE POSITION The HIV Program Coordinator is the focal manager of a sizable multi-year program and will oversee and ensure high quality program implementation. She/he will be responsible for overall quality, effectiveness and timeliness of the program outputs and outcomes while ensuring strategic priorities are pursued. MAJOR AREAS OF ACCOUNTABILITY PRIMARY DUTIES/RESPONSIBILITIES % OF TIME Program Management, Development, Monitoring and Evaluation Supervise and ensure the timely execution of all HIV program activities: o Work with ARC's existing partners and organise the selection of additional partners o Develop and supervise the execution of capacity-building strategies for all partners o Develop and execute, in collaboration with partners, an effective BCC strategy o Monitor quality of services in the mobile VCT services and set up additional sites when needed o Oversee development of a home-based care partners network, and the implementation of common approaches and best practices within that network o Oversee quality training of TBAs and Midwives on PMTCT referral and development of a referral network o Oversee quality training of health workers on STI/OI treatment and referral o Progressively hand over all project activities to partners Develop and manage a technically sound program work plan, consistent with the goals and objectives of the program Working with the Deputy HIV Program Coordinator, coordinate with ARC's operational departments (logistics, administration/HR, and finance) to ensure adequate operational support to the project Working with the Deputy HIV Program Coordinator, collect and analyze relevant data for internal monthly project reports; prepare quarterly and annual donor reports Working with the Deputy HIV Program Coordinator, develop data collection tools and organise assessments; ensure use of comprehensive M&E tools With the HQ Health Technical Advisors, provide technical oversight, accountability and ensure timely implementation, monitoring, and evaluation of all relevant HIV activities at the field level Provide ongoing leadership, training, and guidance to staff and volunteers to ensure HIV programming meets best practice standards Lead the HIV team through a process for sector strategy planning Participate in country-wide strategy planning process Apply technical knowledge to ensure use of appropriate project strategies Ensure that the project timeline is respected and that output targets are achieved Prioritize operational security and ensure that program staff observe proper security precautions Other areas of responsibility as assigned by the Sr. GBV/HIV Program Coordinator Financial Management Manage multi-grant budgets in order to maintain program expenditure within budget parameters Develop and utilise financial planning tools such as spending plans, procurement plans, work plans based on activities and budgets Develop budget estimates and anticipated costs based on programmatic priorities and activities Provide monitoring to ensure all financial procedures associated with the program adhere to the ARC financial procedures and meet donor requirements Ensure that all internal and external financial reporting requirements are high quality and met on time Human Resource Management Recruit project staff, as needed Train, monitor, and provide intensive supervision of program managers Facilitate and lead trainings and discussion groups with staff and community members Develop staff capacity building plans in coordination with staff Provide leadership and support to ensure staff well-being Provide objective feedback to staff during performance evaluations as per staff performance objectives Coordination & Advocacy Attend program working group meetings Liaise with external partners, notably District government officials, donors, community leaders, other NGOs and other stakeholders Represent ARC in relevant functions at district and national level, attend NGO and donor meetings Maintain an open dialogue with all relevant sectoral and inter-agency actors operating within the sites of operation; maintaining constructive relationships with key local government officials Provide internal advocacy to address gaps regarding resources and internal structures, in order to accomplish the planned activities. Develop and maintain strong working relationships with all stakeholders Ensure that information from the coordination meetings is shared, as appropriate 60% 10% 15% 15% EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED 4-5 years experience managing HIV programming including thorough familiarity with the following technical areas: o HIV Counseling and Testing o Prevention of Mother-to-Child Transmission o Behavior Change Communication o Home-based Care Experience with capacity-building initiatives for national NGOs and CBOs Experience planning/collaborating with government institutions an advantage Experience administering a USAID grant an advantage Ability to build positive relationships with donors, government officials and other stakeholders Past work experience in developing countries; experience in Uganda or East Africa preferred Willingness to make a multi-year commitment strongly preferred Ability to work in a multi-cultural work setting, post-conflict/transitional environment with limited resources and infrastructure MPH or similar graduate degree or experience Excellent organizational skills with the ability to prioritize multiple tasks and meet deadlines Strong experience managing staff Budget management experience Proven report writing skills Strong computer skills; word processing and excel spreadsheets Fluency in English KEY BEHAVIORS & ABILITIES Creative Collaborative Ability to multi-task and work under pressure Ability to make good decisions, has good judgment |
